Solicitation and Advertising

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Last Updated: Aug 15, 2025, 03:42 PM

Posting and Advertising at the Student Center

Want to get the word out about your event?

Posters

There are two posting boards at the student center, located on the 1st and 2nd-floor escalator landings. Posters with sizes between 8.5x11 and 11x17 are permitted. Please bring 1-2 copies of your poster to the 2nd-floor ID office for approval and posting. Only the ID office is permitted to post posters on these boards.

bulletin board

Posters must have:

  • Day/time of event
  • Event sponsor name
  • Contact email/phone number

Banners

Indoor

The 2nd Floor Landing and the International Lounge Balcony banner spaces are to be used for the promotion of approved student-attended events that are hosted in the Student Center and/or sponsored by the Student Center. Any exceptions to this policy must be approved by the Assistant Director-Marketing and Graphics or another student center administration staff member as approved by the Marketing and Graphics Department. Banner space may be reserved in Student Center Conference and Scheduling Services and banners may be hung for a maximum of 2 weeks. Recommended sizes for banners are: 47" x 36", 93" x 36", and 137" x 36".

Exterior

A 3'x8' banner can be placed on the exterior of the building, with an anchored location on the front of the Student Center. Conferences are held at the Student Center, and RSOs/Student Affairs Departments have potential access to this location. To learn more, contact Conferences and Scheduling at conferenceservices@siu.edu.

Banner Production

Need a banner made? A typical lead time of 2 weeks is needed for banners.

Start a Request

exteriorbanner

Backlit Cases

backlit

Requests

Contact Student Center Marketing and Graphics to start a backlit request (under "type of request" select "RSO SC Backlit Request")

Start a Request

Metal Hallway Sign Holders

Our 22x28 hallway holders are limited to internal use and RSOs co-sponsoring an event with the student center.

hallwayholder

Digital Signage

Roman Room

The Roman Room offers a 65" display for RSOs and Student Affairs departments.

romanroomsign

Hallway Displays

Hallway displays are for internal Student Center use only.

visixsignage

Bowling & Billiards

Bowling display signs are for internal Student Center use only.

bowlingdigitalsign

Entryway Display

Entry display is for internal Student Center use only.

Start a Request

Other Ways to Advertise

Chalking

Student Affairs departments and RSOs may chalk on exterior sidewalks. It is encouraged that chalking be confined to open areas where rain and weather can wash old postings away. As with all forms of promotion, good taste, judgment, and courtesy are expected. Chalking is not allowed on walls or buildings, and spray chalk is prohibited. Groups that violate this policy will be financially responsible for chalk removal by PSO.

Chalking at the Student Center is prohibited under any awning where rain cannot wash away the chalk. Groups will be charged for power washing chalk found under awnings.

Social Media

We're on Facebook , Instagram , Twitter , and TikTok . Feel free to tag us. If our posting calendar has room and the content is appropriate for our audience we'll try to re-share.

Chalk Wall

Registered student organizations partnering with the Office of Student Engagement can collaborate on a chalk wall project. Contact OSE.

Yard Signs

Yard signs may be placed on Student Center property to promote approved student-attended events. The limit is two yard signs on the day of the event only.

Prohibited Advertising at the Student Center:

  • Table tents
  • Door postings
  • Handouts (without a solicitation table)

SIU Student Center Solicitation Policy

Any type of fundraising, petitioning, canvassing, distribution of materials, membership drives, demonstrating, or recruiting inside the Student Center will be required to reserve a solicitation table through the Conference and Scheduling Services Office.

  1. Student Center solicitation is available to Registered Student Organizations (RSOs), campus departments, and off-campus organizations or groups providing a service to students. Off-campus vendors selling items may apply for a permit through the Student Center Craft Shop. The following are prohibited for promotion via solicitation:

    • Credit card applications and vendors

    • SIU Logo materials

    • Books and textbooks

    • Non-Student Center Preferred Caterers

    • Non-Student Center Dining Locations

    • Technology (such as computers, iPods, computer software, etc.)

    • Off-Campus Housing

    • Bars and nightclubs/happy hour specials

    • Items that compete with Student Center or Southern Illinois University Carbondale products, services, vendors, or tenants unless special approval is obtained during the application process.

  2. Designated solicitation areas include the Art Gallery, two specified spaces in the first-floor north hall escalator hallway, and the exterior north entrance.

  3. RSOs and departments reserving the north end or north entrance solicitation area will have a fee of $20 assessed to their group per reservation. There will be no fee for RSOs and campus departments reserving the south end Art Gallery. Off-campus organizations will be assessed a $50 fee for the Art Gallery and $75 fee for the north end or north entrance solicitation area.

  4. Part or the entire reservation fee may be waived for cases in which 100% of donations being accepted are being donated to charitable causes. In this case, the organization must be an RSO and register the activity with the Office of Student Engagement. Donations collected for philanthropies and charities supporting outside agencies may only be accepted by RSOs with prior approval of Conference and Scheduling Services as supported by the Office of Student Engagement.

  5. Per reserved tables, there will be a table card on the table noting which group has the solicitation table reserved. A copy of the table card must be available at all times and solicitors must remain behind the table, not approach guests in the hallways, or impede traffic in any way. This area shall not exceed the width of the assigned table or the space immediately behind the solicitation table. Assigned areas in the Art Gallery and north end will consist of 1-6 tables, two chairs, and one show wall, when available. Solicitation at the north entrance will consist of up to 2-6 tables and up to four chairs. No show wall is available at this exterior location.

  6. Applications for solicitation space must be made at least two full business days prior to the date of the activity. All approved activities are restricted to times, dates, and locations specified on the permit. To reserve solicitation space, please fill out the Student Center Solicitation Form. This form is located on the Student Center website at studentcenter.siu.edu/conference-and-scheduling-services/forms-policies-rates.php or is available in Student Center Conference and Scheduling Services 8:00 am-4:30 pm, Monday-Friday. Solicitation space may also be reserved online at onlinescheduling.siu.edu.

  7. Reservations for solicitation space will be accepted only for the semester in progress for RSOs, campus departments, and off-campus organizations. Reservations may be made for the next semester beginning on the Monday prior to final exam week for fall and spring semesters and the Monday of finals week at the end of the summer semester.


  1. Only RSOs in "good standing" as defined by the Office of Student Engagement are permitted to make requests through the certified officer and/or advisor.

  2. Controlled, amplified sound is allowed in the south end Art Gallery area only. The volume level should be maintained so as not to disrupt adjoining activities/tables. No amplified sound is allowed in the north escalator solicitation area. Amplified sound is allowed at the north exterior entrance within reason and pending approval from Conference and Scheduling Services. Conference and Scheduling Services reserves the right to monitor and control volume.

  3. All games intended for fundraising must be games that include an element of skill, not chance. Raffles and lotteries are not allowed via the City of Carbondale unless they are licensed through the Illinois Department of Revenue.

  4. All proceeds from an approved solicitation must be immediately deposited into a University account. A signed fiscal officers form must be provided by the RSO prior to confirmation.

  5. Scheduled space will be forfeited if not occupied by the scheduled organization within one hour after the scheduled start time or if a member of the organization is not present at all times.

  6. Any organization that allows another organization to use its name or scheduled space forfeits the scheduled space and may be subject to suspension of privileges.

  7. Any violation of the solicitation policy or activities other than those approved on the permit may result in cancellation of the permit and suspension of future scheduling privileges for a period of sixteen academic weeks, not including the summer semester.

  8. Unresolved conflicts over the content of the solicitation material and/or policy shall be decided by the Student Center Administration.