General Building Policies
General Building Policies
SIU Student Center policies have been created to assist management in the daily operation of the facility. These policies do not limit the management from making decisions based upon unique circumstances and are not all-inclusive. If you have questions concerning these policies, please email firstname.lastname@example.org.
Alcohol and Tobacco Policy
Southern Illinois University Carbondale prohibits smoking including the use of cigarettes, electronic cigarettes or any other smoking device on SIU’s campus for all students, staff and visitors. All Registered Student Organizations and student groups are also prohibited from being in possession of alcohol within the Student Center. Departments and Off-campus groups may initiate events providing alcohol when a vendor is chosen from the Student Center’s Preferred Caterer’s List. This vendor must have the appropriate liquor license as required by Illinois law and the City of Carbondale and the vendor has filled out all appropriate paperwork with Southern Illinois University Carbondale. For further information, please see the below links:
Only service or service animals in training are allowed in the Student Center. Service animals are defined as dogs that are individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, and/or other mental disability. The work or tasks performed by a service animal must be directly related to the individual’s disability.
Non-service animals and pets are not allowed in the Student Center. Animals whose sole function is to provide comfort or emotional support do not qualify as service animals and are not allowed in the facility unless otherwise approved by Student Center Administration.
For more detailed information on service animals, please visit Southern Illinois University Carbondale Disability Support Service’s webpage.
Hoverboards, Bicycles, Skateboards and Wheeled Devices
The use of bicycles, skates, skateboards, and other wheeled recreational vehicles is prohibited inside the Student Center. Bicycles must be left outside and secured to the bike racks provided.
Southern Illinois University Carbondale also prohibits the use, possession or storage of hoverboards or similar electronic self-balancing skateboards or scooters on property owned or controlled by the University. Hoverboards or similar electronic self-balancing skateboards or scooters are defined as a type of portable, rechargeable battery-powered scooter. They typically consist of two wheels arranged side-by-side, with two small platforms between the wheels, on which the rider stands. The device is controlled by the rider’s feet.
For more detailed information on hoverboards, please visit: https://policies.siu.edu/other_policies/chapter6/hoverboards.html.
Excessive Noise Policy
Excessive noise is not permitted in the building with the exception of approved programs, meetings and events. Per the Student Center’s solicitation spaces, controlled, amplified sound is allowed in the south end Art Gallery area only. Volume level should be maintained so as not to disrupt adjoining activities/tables. No amplified sound is allowed in the north escalator solicitation area. The Student Center reserves the right to monitor and control volume.
Photography and filming in the facility is prohibited without prior approval from Student Center Administration. The express consent of those being filmed must be obtained. Student Center staff reserves the right to dictate the locations where filming is permitted as to not interfere with the course of normal building operations. Media outlets may have access to the Student Center as long as these guidelines are followed.
Lost and Found PolicyAll lost and found items are turned in to the ID Office on the 2nd floor of the Student Center. For lost and found, individuals may call the ID Office (536-3351) to inquire about items and complete a “Lost item” form. The form will remain on file for 30 days. To claim a lost item, the individual must bring one of the following:
- State ID
- Driver’s License
- Military ID
- SIU ID card
Per found items, after 30 days any item will become the property of Southern Illinois University Student Center. Items in usable condition may be donated to local charities. Purses and wallets will be given to the Department of Public Safety if the owner fails to claim item after contacted.
Emergency ProceduresThe Student Center utilizes SIU’s emergency response plans within the Student Center. Emergency Response posters are hung in all major areas and provide proper responses to given scenarios. In the case of an emergency, please refer to the Emergency Response posters and receive direction from building Emergency Team members.
- In the case of a fire or fire drill, fire alarms will sound throughout the Student Center. Patrons should evacuate through the nearest or safest exit and/or per the instruction of a emergency team member.
- In the case of any other emergencies (ex: weather, chemical), the Student Center staff will communicate proper procedure by the building-wide intercom system.
At no time may doors, fire exits, elevators, hallways, or foot traffic be blocked by individuals or their personal belongings.
Use/Possession of Firearms Policy
The possession, storage, and carrying (concealed or otherwise) of firearms on or in property, real and personal, owned or controlled by the University is prohibited except as follows:
The firearm is in the possession or control of an on-duty sworn law enforcement officer
When authorized in writing by the University’s Director of Public Safety
A person licensed by the State of Illinois to carry a concealed handgun may carry a concealed handgun on or about his or her person within a vehicle into a University parking area and may store a firearm or ammunition concealed in a case within a locked vehicle or locked container out of plain view within the vehicle in the parking area; provided, however, that no handgun may be possessed or carried in any parking lot designated as a firearms free parking area
Display Case Policy
- SIU Carbondale student groups and SIU Carbondale departments may check out display cases in the Student Center. Certain displays are set aside for those looking for a continual display (issued annually) and the remaining displays are for temporary advertisements.
- Across the hall to the north of McDonalds and starting from the west, shadowbox display case 1, 2, and 3 are reserved for those with temporary advertisements. These display cases may be checked out through the Student Center Craft Shop. Display cases 4, 5, 6, 7, and 8 are reserved on an annual basis and are checked out through the Student Center Marketing and Graphics Department.
- Facing the University Bookstore and starting from the north, display case 1, 2, 3, 4, and 5 are reserved on an annual basis for SIU Departments only. Display case 6 is for short-term displayed and may be used by Student Center tenants with contracts. These displays are checked out through the Student Center’s Marketing and Graphics Department.
- Outdated and inappropriate materials are not permitted and display cases must be maintained and updated on a regular basis. All materials in the case must be written in English or have a translated copy in the display case.
- Display cases reserved on an annual basis must be kept current, with frequent changes and/or updates. Outdated materials must be removed and replaced promptly. Display cases cannot sit empty and displays need to be inside the case, not taped to the front glass.
- Departments requesting an annual display case must submit a proposal form stating what type of information will be displayed the following year. Renewals will begin July 1 of each year and department selection will be based on evaluation of submitted proposals and/or compliance to the rules from the previous year. Annual renewals are not automatic and departments must fill out new request forms annually.
- The Student Center reserves the right to terminate a department’s use of an annual display case that is not being properly maintained.
- The Student Center display cases are equipped with locks, however, the Student Center is not responsible for the loss or damage to exhibitors content.
- Display case 6 across from the University Bookstore is available to Student Center tenants with contracts and may be checked out for two-week periods, up to three times per semester. Reservations for this space may be made up to one year in advance with the Student Center Marketing and Graphics office. The key to this display case may be signed out from the Student Center Marketing and Graphics office. Keys must be returned immediately after any exhibit is put up or taken down. Keys cannot be checked out overnight. Charges for lost keys will be billed to the reserving department.
- Cancellation of a reservation must be made a minimum of two weeks in advance by calling 618/453-7103. If a department or student organization reserves a display case and does not call to cancel in a timely manner, privileges for the remainder of the semester will be revoked.
- Nails, screws, or any material causing permanent marring of the display cases are not to be used. No materials should be placed on the outside of the case. Tape can be used within the display, but must not be visible. Any damages to the display cases done by those using the cases will be charged to the organization or department.
- Any group using the display case must identify the display as being sponsored by their organization/department and include a telephone number for further information.
- If a department or student organization violates one or more of these policies, the Student Center will notify the group to rectify the situation immediately. In the event the responsible parties cannot be reached, the Student Center reserves the right to take down and discard the display. The Student Center reserves the right to deny future usage of the display cases to any group who has previously violated policies.
- The Annual Display Case Proposal Form, Annual Display Case Request Form, and Short-term Request Form are located below:
- The 2nd Floor Landing, Corker Balcony and International Lounge Balcony banner spaces are to be used for promotion of approved student attended events that are hosted in the Student Center and/or sponsored by the Student Center. Any exceptions to this policy must be approved by the Assistant Director-Marketing and Graphics or another Student Center administration staff member as approved by the Marketing and Graphics Department. Banner space may be reserved in Student Center Conference and Scheduling Services and banners may be hung for a maximum of 2 weeks. Recommended sizes for banners are: 47” x 36”, 93” x 36” and 137” x 136”.
- Poster-sized (22x28) signs posted at the entrances and cross-halls are for Student Center events only. Student Center Marketing and Graphics will place these approved signs.
- Flyers may be posted on Student Center bulletin boards only. Flyers are approved and placed by the Student Center Information Center on the first floor of the Student Center.
- No posters or promotional materials may be attached to any surfaces (such as painted, wood or glass) that may be damaged by tape, glue, staples, or tacks.
- No signage is to be placed in or on Student Center exterior facing windows with the exception of Student Center hours and standard building signage as approved by Student Center administration.
- Window perfs, bowling alley monitors, and Visix electronic displays are for Student Center events only.
- Any exceptions to any marketing policies are at the discretion of the Director of the Student Center and the Assistant Director-Marketing and Graphics.
- Table tent space may be reserved through Student Center Conference and Scheduling Services. Please reference the Student Center’s full Table Tent Policy for further guidelines.
Tenant/University Partner/Student Center Department Policies
- All Student Center tenants, University Partners and Student Center Departments are required to follow all General Policies as outlined above.
- Limited directional signage may be displayed for the first two weeks of Spring and Fall semesters only. Each directional sign must be approved by the Assistant Director-Marketing and Graphics or another Student Center administration staff member as approved by the Marketing and Graphics Department.
- Signage outside the door of the tenant/partner/department designated space is limited to one 22X28 poster-sized sign in a sign standard as approved by the Assistant Director-Marketing and Graphics or another Student Center administration staff member as approved by the Marketing and Graphics Department.
- No handwritten signage of any kind (ex. posters with marker, chalk boards or dry erase boards) are allowed in the Student Center.
- No self-made signage, flyers, menus, promotional items, or displays can be used. Signage may only be displayed if it is approved by SIU University Communications.
- Display cases are available for use by Student Center Tenants with contracts, University Partners, Student Organizations and SIU Departments. These spaces must be reserved through the Assistant Director-Marketing and Graphics.. Please refer to the Student Center Display Case Policy for more information.
- Yard signs may be placed on Student Center property to promote approved student attended events. The limit is two yard signs on the day of the event only.